Batch Sync & Backup

Batch Sync allows you to export multiple Gemini conversations to Notion in one operation, creating a complete backup of your chat history.

Prerequisites

• Completed Notion authorization
• A Notion database selected for storing conversations
• Gemini page must be open in a browser tab (https://gemini.google.com/)

Access Batch Sync

Open the extension Bulk sync options page:

1. Click the extension icon in your browser toolbar
2. Click “Bulk Export” button.

Step 1: Connect to Notion

Select your target Notion database from the dropdown menu. If you don’t see your database, click the refresh icon to reload the list.

Step 2: Select Export Range

The extension supports two export modes:

Current Page (Default)

Export conversations visible on the current Gemini page (approximately 20-30 conversations).

Best for:

• Quick backups of recent conversations
• Testing the batch export feature
• Regular incremental backups

All History

Export all conversations from your Gemini history by reading all pages.

Best for:

• Complete backup of all conversations
• First-time setup
• Comprehensive archive

Step 3: Configure Sync Settings

Sync Configuration

Choose what happens when a conversation already exists in Notion:

Skip if exists (Recommended):

• Don’t export if a page with the same URL already exists
• Preserves your manual edits in Notion
• Faster sync process
• Default behavior

Overwrite if exists:

• Update existing pages with latest content
• Replaces all content in existing pages
• Use when you need fresh copies

Always insert new:

• Create a new page every time
• Even if a page with the same URL exists
• Use for versioning or duplicate tracking

Step 4: Start Sync

1. Review your configuration
2. Click “Start Batch Sync” button
3. Monitor the progress bar and status messages
4. Wait for sync to complete

Important: Keep the options page open during sync. Do not close the browser or navigate away.

Sync Results

After sync completes, you’ll see a summary:

• Success Count: Conversations saved successfully
• Failed Count: Conversations that failed to save
• Skipped Count: Already-synced conversations (if skip enabled)
• Direct Links: Click to view saved pages in Notion

Export History

View all past export operations:

1. Scroll down to “Export History” section
2. See details for each export:
   • Timestamp
   • Export range (Current Page / All History)
   • Success/failed/skipped counts
   • Direct links to exported pages
3. Available actions:
   • View details
   • Delete individual records
   • Clear all history
   • Clear cache

Performance & Limits

Free Tier:

• Batch export: 5 conversations per session
• One-click export: Unlimited

Subscribed Users:

• Unlimited batch exports
• All premium features

Performance Tips:

• Average: ~2-3 seconds per conversation
• Keep Gemini tab active during sync
• Stable internet connection required
• For large batches (100+), consider syncing in smaller chunks

Cache Management

The extension maintains a local cache of exported conversations:

• View Cache: See all cached conversation URLs
• Clear Cache: Remove all cached records
• Clear Export History: Remove export logs

Note: All data is stored locally in your browser. Clearing browser cache will remove all records.

Troubleshooting

“Gemini page required”:

• Open https://gemini.google.com/ in a tab
• Refresh the page
• Reopen batch sync

“Could not find page with ID”:

• Database may have been deleted
• Re-authorize Notion connection
• Select a different database

Sync stops midway:

• Check internet connection
• Ensure Gemini tab is active
• Refresh Gemini page and retry

Some conversations failed:

• Check export history for error details
• Failed items can be retried individually
• May be due to rate limits or network issues

“Rate limit exceeded”:

• Wait a few minutes before trying again
• Reduce batch size
• Contact support if issue persists

Best Practices

1. Start small: Test with Current Page first
2. Use skip mode: Preserves your Notion edits
3. Monitor progress: Don’t close browser during sync
4. Check results: Review export history after completion
5. Regular backups: Schedule periodic syncs to keep your archive up to date

FAQ

Q: Can I sync while using Gemini? A: Yes, but keep the tab active. Don’t navigate away during sync.

Q: What happens to my Notion edits? A: With “Skip if exists”, your edits are preserved. With “Overwrite”, pages are replaced.

Q: How do I sync only new conversations? A: Use “Skip if exists” mode. Already-synced items will be skipped automatically.

Q: Can I cancel a running sync? A: Yes, close the options page. Already-synced items will remain in Notion.

Q: Do I need to keep the options page open? A: Yes, the sync process requires the options page to remain open. Closing it will stop the sync.

Q: How many conversations can I export for free? A: Free users can batch export up to 5 conversations. Subscribe for unlimited exports.

For more help, contact chatgpt2notion@gmail.com