Batch Export & Backup

Batch Export allows you to export multiple Perplexity conversations to Notion in one operation, creating a complete backup of your research history.

Prerequisites

• Completed Notion authorization
• A Notion database selected for storing conversations
• Perplexity page must be open in a browser tab

Access Batch Export

Open the extension options page by clicking “Open Batch Export” button in the popup, or click the extension icon and select “Go Bulk Export”.

Step 1: Connect to Notion

Select your target Notion database from the dropdown menu. If you don’t see your database, click the refresh icon to reload the list.

Step 2: Configure Data Source

Use Spaces Filter

Enable “Use Spaces” to filter conversations by Perplexity Spaces:

1. Toggle “Use Spaces” ON
2. Click “Load Spaces” to fetch your Spaces
3. Select one or multiple Spaces to export from
4. Only conversations from selected Spaces will be loaded

Use Date Filter

Enable “Use Date Filter” to export conversations from a specific date range:

1. Toggle “Use Date Filter” ON
2. Select a start date
3. Only conversations after this date will be exported

Step 3: Configure Sync Settings

Sync Configuration

Choose what happens when a conversation already exists in Notion:

• Skip: Leave existing pages unchanged (recommended)
• Overwrite: Replace existing pages with new content
• Duplicate: Create new pages even if they already exist

Skip Exported Records

Enabled (Recommended):

• Skips conversations that have already been exported
• Preserves your manual edits in Notion
• Faster export process
• Default behavior

Disabled:

• Re-exports all conversations in the selected range
• Overwrites existing Notion pages
• Use when you need fresh copies

Include Sources & Related Questions

ON: Includes sources and related questions in the export, preserving full research context

OFF: Exports only the main conversation content

Step 4: Load Conversations

1. Click “Load Threads” to load the first page of conversations
2. Review the loaded conversations
3. Select conversations to export by checking the boxes
4. Click “Load More” to load additional pages
5. Or click “Load All” to load all conversations at once

Step 5: Start Export

Export Selected Conversations

1. Select conversations by checking the boxes
2. Click “Export Selected” button
3. Monitor the progress bar and status messages
4. Wait for export to complete

Export All Conversations

1. Click “Export All History” button
2. The extension will automatically load and export all conversations
3. Monitor the progress bar
4. Wait for export to complete

Important: Keep the options page open during export. Do not close the browser or navigate away.

Export Results

After export completes, you’ll see a summary:

• Success Count: Conversations saved successfully
• Failed Count: Conversations that failed to save
• Skipped Count: Already-exported conversations (if skip enabled)
• Direct Links: Click to view saved pages in Notion

Export History

View all past export operations:

1. Scroll down to “Export History” section
2. See details for each export:
   • Timestamp
   • Export scope (Selected Items / All History)
   • Success/failed/skipped counts
   • Direct links to exported pages
3. Available actions:
   • View details
   • Clear all history
   • Export history data as JSON

Performance & Limits

Free Tier:

• 10 exports per day
• Quotas reset daily

Subscribed Users:

• Unlimited exports

Performance Tips:

• Average: ~3 seconds per conversation
• Keep Perplexity tab active during export
• Stable internet connection required
• For large batches (100+), consider using Auto-Sync instead

Automatic Tags

Exported conversations are automatically tagged for easy filtering:

• Space Name: Perplexity Space name (if using Spaces filter)
• Export Date: Timestamp of export

Troubleshooting

“Perplexity page required”:

• Open https://www.perplexity.ai in a tab
• Refresh the page
• Reopen batch export

“Extension not connected”:

• Refresh your Perplexity tab
• Wait a few seconds
• Try again

“Could not find page with ID”:

• Database may have been deleted
• Re-authorize Notion connection
• Select a different database

Export stops midway:

• Check internet connection
• Ensure Perplexity tab is active
• Refresh Perplexity page and retry

Some conversations failed:

• Check export history for error details
• Failed items can be retried individually
• May be due to rate limits or network issues

Best Practices

1. Start small: Test with a few conversations first
2. Use skip mode: Preserves your Notion edits
3. Monitor progress: Don’t close browser during export
4. Check results: Review export history after completion
5. Regular backups: Use Auto-Sync for automatic backups

FAQ

Q: Can I export while using Perplexity? A: Yes, but keep the tab active. Don’t navigate away during export.

Q: What happens to my Notion edits? A: With “Skip Synced Records” ON, your edits are preserved. With it OFF, pages are overwritten.

Q: How do I export only new conversations? A: Enable “Skip Synced Records” and select your desired range. Already-exported items will be skipped automatically.

Q: Can I cancel a running export? A: Yes, click the “Cancel Export” button. Already-exported items will remain in Notion.

Q: Do I need to keep the options page open? A: Yes, the export process requires the options page to remain open. Closing it will stop the export.

For more help, contact chatgpt2notion@gmail.com