Batch Export & Backup

Batch Export lets you export large sets of Perplexity data to Notion in one workflow. You can back up regular conversations, sync selected Spaces, or switch the data source to Perplexity computer tasks.

Prerequisites

• Completed Notion authorization
• A Notion database selected for storing conversations
• Perplexity page must be open in a browser tab

Access Batch Export

Open the extension options page by clicking “Open Batch Export” button in the popup, or click the extension icon and select “Go Bulk Export”.

Step 1: Connect to Notion

Select your target Notion database from the dropdown menu. If you don’t see your database, click the refresh icon to reload the list.

Step 2: Configure Data Source

Choose What You Want to Export

You can switch between three modes:

• All Threads: Export your normal Perplexity conversation history
• Computer Tasks: Export Perplexity computer task threads and workflow outputs
• From Spaces: Export conversations from one or multiple Spaces

Choose the mode that matches the backup you want before loading items.

Use Spaces Filter

Enable “Use Spaces” to filter conversations by Perplexity Spaces:

1. Toggle “Use Spaces” ON
2. Click “Load Spaces” to fetch your Spaces
3. Select one or multiple Spaces to export from
4. Only conversations from selected Spaces will be loaded

Use Date Filter

Enable “Use Date Filter” to export items from a specific date range:

1. Toggle “Use Date Filter” ON
2. Select a start date
3. Only items updated after this date will be exported

Step 3: Configure Sync Settings

Sync Configuration

Choose what happens when an item already exists in Notion:

• Skip: Leave existing pages unchanged (recommended)
• Overwrite: Replace existing pages with new content
• Duplicate: Create new pages even if they already exist

Skip Exported Records

Enabled (Recommended):

• Skips items that have already been exported
• Preserves your manual edits in Notion
• Speeds up repeat export runs
• Works well with Auto-Sync

Disabled:

• Re-exports all items in the selected range
• Overwrites or duplicates items depending on your sync mode
• Useful when you want a fresh full backup

Include Sources & Related Questions

ON: Includes Sources and Related Questions in the export, preserving full research context

OFF: Exports only the main conversation content

Step 4: Load Items

1. Click “Load Threads” to load the first page of items
2. Review the loaded conversations or tasks
3. Select items to export by checking the boxes
4. Click “Load More” to load additional pages
5. Or click “Load All” to fetch everything available for the current mode

Step 5: Start Export

Export Selected Items

1. Select items by checking the boxes
2. Click “Export Selected” button
3. Monitor the progress bar and status messages
4. Wait for export to complete

Export All Matching Items

1. Click “Export All History” button
2. The extension will automatically load and export all matching items
3. Monitor the progress bar
4. Wait for export to complete

Important: Keep the options page open during export. Do not close the browser or navigate away.

Export Results

After export completes, you’ll see a summary:

• Success Count: Items saved successfully
• Failed Count: Items that failed to save
• Skipped Count: Already-exported items (if skip enabled)
• Direct Links: Click to view saved pages in Notion

Export History

View all past export operations:

1. Scroll down to “Export History” section
2. See details for each export:
   • Timestamp
   • Export scope (Selected Items / All History)
   • Success/failed/skipped counts
   • Direct links to exported pages
3. Available actions:
   • View details
   • Clear all history
   • Export history data as JSON

Performance & Limits

Free Tier:

• 10 exports per day
• Quotas reset daily

Subscribed Users:

• Unlimited exports

Performance Tips:

• Average: a few seconds per item, depending on content size
• Keep Perplexity tab active during export
• Stable internet connection required
• For recurring backups, consider enabling Auto-Sync after your first successful batch run

Automatic Metadata

Exported items are automatically tagged or annotated for easier filtering:

• Space Name: Perplexity Space name (if using Spaces filter)
• Export Date: Timestamp of export
• Task Context: Helpful task metadata when exporting computer tasks

Troubleshooting

“Perplexity page required”:

• Open https://www.perplexity.ai in a tab
• Refresh the page
• Reopen batch export

“Extension not connected”:

• Refresh your Perplexity tab
• Wait a few seconds
• Try again

“Could not find page with ID”:

• Database may have been deleted
• Re-authorize Notion connection
• Select a different database

Export stops midway:

• Check internet connection
• Ensure Perplexity tab is active
• Refresh Perplexity page and retry

Some items failed:

• Check export history for error details
• Failed items can be retried individually
• May be due to rate limits or network issues

Best Practices

1. Start small: Test with a few items first
2. Use skip mode: Preserves your Notion edits
3. Monitor progress: Don’t close browser during export
4. Check results: Review export history after completion
5. Use the right mode: Switch between normal threads, Spaces, and computer tasks depending on what you are archiving

FAQ

Q: Can I export while using Perplexity? A: Yes, but keep the tab active. Don’t navigate away during export.

Q: What happens to my Notion edits? A: With “Skip Synced Records” ON, your edits are preserved. With it OFF, pages are updated based on your sync mode.

Q: How do I export only new conversations? A: Enable “Skip Synced Records” and apply a date filter if needed. Already-exported items will be skipped automatically.

Q: Can I export computer tasks in bulk? A: Yes. Change the data source to Computer Tasks, then load and export tasks the same way you export normal conversations.

Q: Do I need to keep the options page open? A: Yes, the export process requires the options page to remain open. Closing it will stop the export.

For more help, contact chatgpt2notion@gmail.com